At School Ready Kids, we are committed to protecting the privacy and confidentiality of the families and children we work with. In order to provide our services, we may need to collect, use, and store certain personal information about you, your child, or (where relevant) family members.
“Processing” may include collecting, recording, organising, storing, sharing, and securely disposing of personal data.
As data controllers, we are transparent about why we require personal data, how we use it, and the rights you have regarding your information.
If you have any questions or concerns about this Privacy Notice, you can contact us at schoolreadykids@outlook.com
To deliver a safe, effective, and professional service, we may collect the following types of information:
Basic details and contact information – name, address, email, phone number, date of birth, and emergency contact details.
Educational details – your child’s learning needs, progress records, and school-related information.
Financial details – information about how you pay for our services or funding arrangements.
Special category data – for example, information relating to your child’s learning profile, developmental history, or any additional needs where relevant.
We process personal data only where it is necessary for:
Providing high-quality educational support and assessments.
Communicating with you about services, bookings, and progress.
Maintaining accurate records for professional and legal purposes.
Responding to enquiries and managing family relationships.
Improving our services and website functionality.
Our lawful bases for processing include:
Consent – for example, when sharing reports with schools or where you agree to your details being used for specific purposes.
Contract – where processing is necessary to deliver the services you have requested.
Legal obligation – where required by law or safeguarding duties.
Legitimate interests – for managing our services and relationships (only where this does not override your rights).
Special category data (such as information about learning or developmental needs) is processed only where it is necessary to provide educational support or safeguard wellbeing.
In some cases, we may use secure digital tools (including organisational and language support software) to help prepare, structure, and record information. These tools are used only to improve clarity and record-keeping; they do not make decisions or provide assessments independently.
Where possible, data is anonymised. All processing complies with the UK GDPR and Data Protection Act 2018.
We respect the common law duty of confidentiality. Information you provide will only be shared where:
You have given consent.
We are legally required to do so.
It is necessary to protect the safety or wellbeing of a child or individual.
It is in the public interest, e.g. safeguarding concerns.
We collect personal data directly from you, your child’s school, or from third parties involved in your child’s support (with your consent).
Your data is stored securely using strong technical and organisational measures. This includes:
Restricted staff access on a “need-to-know” basis.
Secure IT systems with password protection and encrypted storage.
Regular training for staff on confidentiality and data protection.
Secure disposal of records when no longer required.
We may share information with:
Schools, with your consent, to support your child’s learning.
Local authorities or safeguarding partners, if legally required.
External professionals involved in your child’s care or support, with your consent.
Law enforcement or regulatory bodies where required by law.
We do not share your information for marketing purposes with third parties.
Personal data is kept only for as long as necessary to provide services, meet legal obligations, or support safeguarding requirements. After this period, data is securely destroyed in line with best practice.
You have the following rights under data protection law:
Right to be informed – about how we collect and use your data.
Right of access – to request a copy of your data.
Right to rectification – to have inaccurate data corrected.
Right to erasure – to request deletion of your data (where legally possible).
Right to restrict processing – to limit how your data is used.
Right to data portability – to request transfer of your data in a readable format.
Right to object – where processing is based on consent or legitimate interest.
Rights in relation to automated decision-making – we do not carry out automated decision-making.
For security, we may request proof of identity (e.g. photo ID) when you make a data request.
If you are unhappy with how we handle your data, you can contact the Information Commissioner’s Office (ICO):
https://ico.org.uk/global/contact-us/
This Privacy Notice is reviewed regularly (at least every 2 years) to ensure it remains accurate and up to date. Any changes will be published on the website.