School Ready Kids Ltd
School Ready Kids Ltd is committed to protecting the privacy and personal data of the individuals, families and organisations we work with. This Privacy Notice explains how we collect, use, store and protect personal data in line with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
For the purposes of data protection law, School Ready Kids Ltd is the Data Controller.
If you have any questions about this Privacy Notice or how your data is handled, you can contact us at:
schoolreadykids@outlook.com
This notice applies to personal data relating to:
Children and young people
Parents and carers
School leaders, staff and governors
Schools, colleges, multi-academy trusts and local authorities
Other professionals we work with as part of SEND or inclusion support
Depending on the service provided, we may collect the following types of personal data:
Names, job titles, addresses, email addresses and telephone numbers
Emergency contact details (where relevant)
SEND-related information
Assessment data and reports
Educational history or professional role information
Information provided by schools, colleges or local authorities (with consent or lawful basis)
Invoicing and payment details
Funding or purchase order information
Where necessary, we may process special category data, such as:
Information relating to learning needs, additional needs or disabilities
Developmental, emotional or wellbeing information
This data is handled with enhanced safeguards and only where strictly necessary.
We collect and process personal data only where necessary to:
Deliver SEND leadership, advisory and assessment services
Provide Access Arrangements assessments and reports
Support schools and organisations with SEND compliance and inspection readiness
Communicate regarding services, meetings, reports and training
Maintain accurate professional and safeguarding records
Meet legal, contractual and regulatory obligations
Improve our services and ensure quality assurance
Under UK GDPR, our lawful bases for processing data include:
Consent – for example, when sharing reports with schools or external professionals
Contract – where processing is necessary to deliver agreed services
Legal obligation – including safeguarding duties
Legitimate interests – for managing professional relationships and services, where this does not override individual rights
Special category data is processed only where necessary for educational support, safeguarding, or with explicit consent.
We may use secure digital tools and systems to support record-keeping, reporting and organisation of information. These tools:
Do not replace professional judgement
Do not carry out automated decision-making
Are used solely to support clarity, efficiency and accuracy
Where possible, data is anonymised or minimised. All digital processing complies with UK data protection legislation.
We respect the common law duty of confidentiality. Information will only be shared where:
You have provided consent
We are legally required to do so
There is a safeguarding concern or risk of harm
Disclosure is in the public interest
We take appropriate technical and organisational measures to protect data, including:
Secure, password-protected systems and encrypted storage
Restricted access on a strict need-to-know basis
Regular review of data protection practices
Secure disposal of records when no longer required
We may share personal data with:
Schools, colleges or trusts involved in support (with consent or lawful basis)
Local authorities or safeguarding partners where legally required
Other professionals involved in SEND support (with consent)
Regulatory or law enforcement bodies where required by law
We do not sell personal data or share it with third parties for marketing purposes.
Personal data is retained only for as long as necessary to:
Deliver services
Meet legal, contractual and safeguarding requirements
Comply with professional standards
Once no longer required, data is securely destroyed in line with best practice.
Under UK GDPR, you have the right to:
Be informed about how your data is used
Access personal data we hold about you
Request correction of inaccurate data
Request erasure of data (where legally permissible)
Restrict or object to processing
Request data portability
Confirm that no automated decision-making is used
For security reasons, we may request proof of identity before responding to data requests.
If you are dissatisfied with how your data is handled, you may contact the Information Commissioner’s Office (ICO):
https://ico.org.uk/global/contact-us/
This Privacy Notice is reviewed regularly to ensure it remains accurate and compliant. The most up-to-date version will always be available on the School Ready Kids Ltd website.